An organization manual gives and supplements additional
details to the information supplied by the organization chart. It consists of
top management decisions, standard practice and procedure and descriptions of
various jobs. An organizational manual provides uniformity in the procedure
and practices. The manual is periodically reviewed and changed whenever major
policies are changed. Every manager should see clearly the responsibility for
his job, his relations with other person in the organization. Types of
manuals are:
Policy manual: This manual consists of policy decisions and
guidelines given by the management. It gives the scope and limitations in which
various policies should work; it also gives the course of action to be adopted
for implementing policies.
Organizational manual: This provides a detailed view of the
organization. The authority and responsibility of the persons gives in detailed
way. This eliminates confusion and conflicts among individuals and departments.
This provides various job descriptions existing in the organization too.
Rules and regulation manual: This manual gives various
rules and regulations that should be followed by the people in a firm. The
employees get the information about working days, holidays, procedure for
getting different benefits etc.
Advantages of Organizational manual are; it becomes a
written document. An organization manual provides the written information of
every important decisions and programs. There will not be any misunderstanding
among the individuals regarding their responsibility and duties. Also it is
guide to the day to day. Organizational manual gives the detailed
explanation of rules, regulations and procedures. This will enable people to
work their tasks effectively in the routine work environment. Sudden
decisions can take with the help of organizational manual. All decisions
are made when there is clear direction of information occurs. This possible
through an organizational manual.
Disadvantages of organizational manual are; it is an expensive
one for the organization. The preparation of organization manual requires
comparatively huge budget. A small scale organization cannot sometimes afford
to make this. Also rigidity stands as question. The organization manual
always in written form, this has to be strictly followed. There is hardly any
scope of violation of rules and regulations.
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